Contracts & Accounting Manager

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The Executive Office of Elder Affairs (EOEA) is seeking a qualified individual to fill the role of Contracts & Accounting Manager, within the Office of Administration and Finance, to manage the day to day operations of the Contracting and Accounting Unit. The successful candidate will possess demonstrated experience in all aspects of contract management and accounting, proven supervisory skills, strong analytical and communication skills and be able to multi-task and work in a fast pace environment.

The Executive Office of Elder Affairs (EOEA) is responsible for the development and management of a comprehensive network that provides services to thousands of older adults and persons with disabilities. EOEA is responsible for ensuring that the services provided are of the highest quality, are consumer focused, and are delivered in a cost effective manner. EOEA is responsible for managing the statewide Aging Service Access Points network, Adult Protective Services, LTC Ombudsman, Certification of Assisted Living Residences, Councils on Aging, and is also responsible for numerous other state and federal programs including Prescription Advantage, Elder Nutrition and Meal services, SHINE (program to counsel elders on health insurance options), congregate and supportive housing, and SCSEP (a program for older workers). The annual spend is $500M.

Responsibilities:

  1. Provide direct reports with the leadership, support and supervision necessary

to succeed in performing assigned responsibilities.

  1. Manage agency procurement and purchasing activities including: maintaining

an agency wide procurement schedule; providing guidance to internal staff in

the development of RFR (Request for Response) documents; ensuring the

proper posting of documents onto COMMBUYS (official procurement record

system for the Commonwealth of Massachusetts); and, serve as the agency

resource on procurement related issues.

  1. Ensure contract documents are completed accurately and in compliance with

established rules and regulations, and funds are properly allocated and

encumbered.

  1. Monitor contract allocations and spending and provide ongoing status reports.

  2. Manage federal grant operations, ensuring funds are properly awarded,

encumbered, spent and drawn. Ensures federal financial reports are

completed in accordance with grant requirements and deadlines.

  1. Manage accounts payable and receivables, cash management and other

financial activities within the units.

  1. Assist in the development and design of internal contracting procedures and

processes.

  1. Other duties assigned.

Preferred Knowledge and Experience:

  1. Demonstrated supervisory experience

  2. Bachelors' Degree in Public Administration or related field

  3. Knowledge of state finance laws and regulations

  4. Experience working with MMARS – Massachusetts Management and

reporting system

  1. Proficiency in Word and Excel and the ability to learn new systems

  2. Keen interpersonal and partner relations skills

  3. Interest in process reengineering and redesign of products' delivery

  4. Strong communication and decision making skills

  5. Ability to work as part of a team and independently

  6. Shows initiative in problem solving

Pre-Hire Process:

Please ensure that you attach a resume with your application submission to this requisition.

A criminal and tax history background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit

and click on "Information for Job Applicants."

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For questions, please the contact the Office of Human Resources at 1-800-510-4122 and select option #2.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

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